What is an event? An event is an activity that involves people coming together to confer a certain operation. These events include: festivals, conference meetings, glamour events, seminars, sports events, congress events, commerce and commune events.
Event management refers to the planning and coordination of an event, project or activity. It involves the use of expertise individuals to get things done and for the activity to run successfully. Event management companies employ individual expertise who are responsible for planning and organizing the event. The event manager monitors and focusses on the factors that may help them to carry out the activity in an organized manner.
The event’s management team, the event manager, the overall coordinator and the sales team make the budget, time schedule and select a site for the event depending on the type of the function to be undertaken. In addition, some rules and policies are made so as to be in tandem with the whole operation.
The coordinating and organization structure deploy different responsibilities to the staff members in the event team including; catering services, security, hospitality services, set up services such as the stage and fixing things. Organizing makes the event happen within the constraints as planned.
Recruitment of the event management staffs requires an individual who is experienced in hospitality industry, sales and advertising industry. Events require skilled labor because they in most trouble shoot in and during the event.
Leading and coordination
The overall coordinator is responsible for monitoring all the management activities and guiding the other team according to the constraints as planned.
The event management company ensures conformity of the original plans with the event plans by evaluating and correction of deviations in the event plans.